When a file is pinned to the list, the pin icon looks like a push pin viewed from the top. Right click the file you want to keep, and then select Pin to list, or click the pin icon. Click Recent to see a list of the recently used files.You saw it only the other day and now, for some reason, it seems to have vanished. Is there any way I can delete these files from the recent listYou’re sure it’s here somewhere. When I right click to remove these files it doesn't give me the right click menu, just tries to open the file, which it can't as I no longer have access to the server. The Mail icon offers Get.Most have cleared off fine but some of the documents are docs that were opened from the old work shared drive. Kaitlyn Baker via UnsplashMicrosoft Office programs (Word, Excel, and so on) come with an Open Recent command, with a list of documents youve opened recently.Finding files on WindowsIt may sound obvious, but the search box on the taskbar is the perfect place to start searching on Windows. And even when that won’t work, there are a number of third-party applications that can help you get the job done. I know, I sound very clumsy.Both Windows and macOS come with helpful tools and tricks you can use to track down that missing file. Of course, you hadnt saved the document Click Recent. The Excel Options dialog box specifies an AutoRecover File Location.
The asterisk symbol (” * “) can stand for any character, a group of characters, or even entire file names. By default, you’ll get results within your computer, but also web and app results.You can further restrict the search to specific types of files by clicking the Documents, Music, Photos, or Videos tabs (the last three are behind the More button).Another way to focus your search is to use a wildcard. If you don’t, enter a word that might be included in the name—even if it’s not exact, it will help you narrow your search. Excel Doesn'T Remember Recent Documents Software Or FileIf you want to search the entire hard drive, go to This PC, and then Local Disk (C:). Wildcards can be combined or used by themselves, depending on how much you want to narrow your search.For more precise searches, open up the folder you want to look in, and search within the box in the top right-hand corner. Looking for “picture?.jpg” will return picture1.jpg, picture2.jpg, and picture3.jpg, up to picture9.jpg. If you want to search only for images saved as JPEGs, you can type ” *.jpg.” If you’re not sure of the extension for a given software or file format, you can easily find lists of the most common ones.There’s also the question mark wildcard (“?”), which can stand in for any single character. Everything shows you just how many files you’ve hoarded. Everything is a free app that starts by showing you every file on your system—hence the name—and then filters down the list as you search. A search for “box OR cube” will return files with either word in the filename, whereas searching for “box NOT cube” will only match files with names that include the word “box” but not “cube.”You can also use AND to find matches for files that contain two specific terms, like “box AND cube.” These boolean operators work all around Windows and can be very helpful if you don’t remember the exact name of what you’re looking for.If you tried the built-in tools and you’re still digging for the files you need, there are a couple of third-party Windows applications that might get the job done. This can be especially helpful if you have misplaced a file you were working on recently.Another trick is to use what are known as boolean operators—primarily NOT and OR. You can also search for files that have been modified during a certain time period (like within the last day or month). For example, in the Refine box, you can look for files of a particular type or size. Download safari for macFinding files on macOS Warning: you might run into pictures of your ex (unless that’s what you’re looking for…). What sets it apart, though, is a built-in preview tool, so you can take a quick look at the files to make sure you’ve got the right one. You can use wildcards and search within the contents of files, but boolean operators won’t work here.UltraSearch is more user-friendly than Everything, but it doesn’t offer as many features. Type your search terms and narrow the matches down based on file type. Choose Advanced Search from this menu to specify words you do or don’t want to match (you’ll also be able to search the text inside a file here).It’s not the most polished-looking app, but once you get used to it, you’ll find it a fantastic ally in your file search.Another option is UltraSearch, which is also free to download. Via the Search menu, you can narrow down the results by matching entire words or by looking for specific file types. Both Spotlight and Finder will search for files by their names or content, and even though boolean operators (“OR,” “NOT,” and “AND”) work, you can’t use wildcard characters like you can on Windows.If you run a search from Finder or switch your results to Finder, you’ll see some filter suggestions appear below the search box as you type. Alternatively, you can go directly to Finder to begin with, via the search box in the top right-hand corner.Again, just type out the name of the file you’re looking for. Click it to switch your search to the Finder file manager. Don’t be afraid to experiment: try “photos from last month,” or “files from yesterday.” Spotlight can understand and process a wide variety of queries.Right at the bottom of the Spotlight results list, there’s the Show all in Finder link. If you only want to use Spotlight to look for files, you can specify this in the Spotlight dialog via the Apple menu and System Preferences.Spotlight supports plenty of natural language queries, which means you can type your search as if you were asking an actual human being. Type out the name of the file you’re looking for and you can have it open in seconds.By default, your search results will include apps, contacts, and web results, so you might need to do a bit of scrolling to get to the file you’re after. This can be useful if you don’t remember much more about a file than it was changed recently. You can also Cmd+click on the column headings to change the metadata shown (such as file sizes and dates). To change which one Finder picks by default, choose Finder>Preferences>Advanced, and make your choice under When performing a search.If you’re still overwhelmed by the number of search results, use the icons on the toolbar to change how they appear or are ordered on-screen. For example, you can look for files opened within the last week that have the word “meeting” somewhere inside.In the Search options, you can switch between looking in the particular folder you’re viewing in Finder (and all its subfolders), or across your Mac as a whole. You can, for example, look for filenames that start with “pic” and end with “archive” and have anything else in between.You can also combine filters using the plus and minus icons on the right to add and remove them as required. These include file types, the dates files were created or last modified, the names of the files, or their contents. ![]() And the more you make use of these features, the more adept you’ll get at using them.
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